Reclaim.ai

Reclaim.ai solves a problem that most knowledge workers do not even realize they have until they experience the solution: the enormous amount of time wasted on manual calendar management. Our evaluation found that the AI scheduling engine genuinely delivers on its promise, intelligently finding and defending time for tasks, habits, and focus blocks while adapting dynamically when priorities shift or new meetings appear. The habit feature is particularly well-implemented. You define recurring activities (exercise, lunch, deep work, one-on-ones) with time ranges and priorities, and Reclaim automatically schedules them around your meetings. When a conflict arises, lower-priority habits flex to available slots rather than disappearing entirely. This creates realistic work-life boundaries that manual calendar blocking cannot sustain because it adapts in real-time. The smart meeting scheduling is a strong alternative to Calendly-style tools, with the added advantage that Reclaim understands your actual availability including task time, not just empty calendar slots. The meeting defense feature, which automatically protects focus time from being cannibalized by meeting requests, addresses a genuine pain point for managers and senior contributors. The free plan is genuinely useful for individuals, covering unlimited tasks and smart meetings. The Starter plan at $8/user/month removes weekly scheduling limits and adds advanced features. The Business plan at $12/user/month adds team scheduling coordination, which is valuable for managers. Enterprise pricing at $18/user/month adds admin controls and SSO. The main limitation is trust. You need to be comfortable letting an AI manage your calendar, and the initial configuration of habits and priorities takes thoughtful setup to get right. Users with simple calendars and few competing priorities will see limited value. Additionally, Reclaim works best with Google Calendar and Microsoft 365, so users on other calendar platforms have limited options. We recommend Reclaim.ai for busy knowledge workers, managers, and founders who juggle numerous meetings while needing protected time for focused work. It is one of the most genuinely useful AI productivity tools available today.