Pro
$5
/month
- + 300 active projects
- + 25 collaborators per project
- + Reminders and calendar layout
- + 100MB file uploads
Todoist
The to-do list app trusted by 42 million people to organize work and life with clarity.
project-managementEditor's Pick
Our Score
4.4
Starting at $4 /month
Free Plan Available
Try Todoist Free →
Affiliate link
4.4
RecommendedTodoist Score
Ease of Use
4.5
Features
4.3
Value
4.5
Support
4.1
Based on our editorial review across usability, features, value, support, and integrations.
Best For
Individual professionals managing personal tasks across work and lifeFreelancers tracking client deliverables and recurring commitmentsStudents organizing coursework, deadlines, and study schedulesSmall teams (under 10) wanting shared task lists without PM overheadGTD (Getting Things Done) practitioners needing a reliable capture system
Best For
Individual professionals managing personal tasks across work and life
Free Trial
Yes
Standout Feature
Natural Language Quick Add for instant task creation from typed phrases
Track Record
Since 2007
What Problem It Solves
The modern professional juggles dozens of commitments across work projects, personal errands, family obligations, and side projects. Without a trusted system to capture and organize these tasks, items fall through the cracks — the follow-up email you forgot, the deadline you missed, the errand you meant to run. Todoist serves as a reliable external brain that captures tasks the moment they arise (via quick add, email forwarding, or voice input), organizes them by project and priority, and resurfaces them at exactly the right time. The natural language processing removes friction from the capture process, so you spend seconds adding tasks instead of minutes clicking through forms. The cross-platform availability means your task list follows you from laptop to phone to watch. The result is reduced mental load, fewer forgotten commitments, and the calm confidence that comes from knowing everything is tracked.
Key Features
- Natural Language Quick Add for instant task creation from typed phrases
- Recurring Due Dates with flexible scheduling (daily, weekly, custom patterns)
- Karma Productivity System that gamifies task completion with streaks
- Labels, Filters, and Custom Views for personalized task organization
- Project Templates for repeatable workflows and checklists
- Real-time Sync across 15+ platforms including web, mobile, and wearables
- Task Comments and File Attachments for lightweight collaboration
Pros
- + Best-in-class natural language input makes task capture effortless
- + Lightning-fast performance and instant sync across all platforms
- + Clean, distraction-free design that respects the user's focus
- + Available on 15+ platforms including Apple Watch and Wear OS
- + Generous free plan for personal use with up to 5 projects
Cons
- - No Gantt charts, time tracking, or workload management features
- - Collaboration features are basic compared to team-focused PM tools
- - Free plan limited to 5 active projects and 5 collaborators per project
- - No native document editing or whiteboard functionality
Pricing
Business
$8
/month
- + 500 active projects
- + 50 collaborators per project
- + Team workspaces and admin roles
- + Priority support and team billing
Starting at $4 /month
Free Plan Available
Try Todoist Free →
Affiliate link
Our Verdict
Todoist — Recommended
Todoist is the antithesis of bloated project management software. Where ClickUp and monday.com compete on feature quantity, Todoist competes on execution quality. The core experience — adding tasks, organizing them into projects, setting due dates, and checking them off — is best-in-class. The natural language input alone is worth the price of admission: type "Call dentist tomorrow at 2pm p1" and Todoist creates a high-priority task due tomorrow at 2PM. No clicks, no date pickers, no dropdowns.
The organizational system is elegant. Projects hold tasks, sections divide them logically, labels and filters slice across projects, and the Upcoming view gives you a timeline of everything ahead. For individuals and small teams who need personal productivity rather than enterprise work management, this simplicity is a feature, not a limitation. The app is lightning fast on every platform, rarely crashes, and syncs instantly.
The limitations are real though. Todoist is not a project management tool in the traditional sense — there are no Gantt charts, no time tracking, no workload views, and no native document collaboration. The free plan caps you at 5 active projects and 5 collaborators per project. The collaboration features on Pro ($5/month) are basic compared to dedicated team tools. And while there are integrations, Todoist intentionally stays lightweight rather than becoming an all-in-one platform.
Our recommendation: Todoist is the best personal task manager on the market, period. If you are an individual professional, freelancer, or small team (under 10) who values speed, simplicity, and cross-platform reliability over feature breadth, Todoist is unbeatable. Its natural language input, instant sync, and beautiful design create a task management experience that no competitor has matched.
Related Tools
How much does Todoist cost?
Todoist offers three tiers. The Beginner plan is free and includes up to 5 active projects, 5 collaborators per project, 5MB file uploads, and 1 week of activity history. The Pro plan costs $5/month (billed monthly) or $4/month (billed annually at $48/year) and adds 300 active projects, 25 collaborators per project, reminders, calendar layout, 100MB file uploads, and full activity history. The Business plan costs $8/user/month (billed monthly) or $6/user/month (billed annually) and adds team workspaces, admin controls, team billing, and priority support.
Is Todoist good for teams or just individuals?
Todoist works for both, but it truly excels for individuals. The personal task management experience is best-in-class. For teams, the Business plan adds shared workspaces, admin roles, centralized billing, and team activity logs. However, if your team needs project management features like Gantt charts, time tracking, automations, or workload views, tools like ClickUp or monday.com are better suited. Todoist is ideal for small teams (under 10) who want shared task lists and simple collaboration without the overhead of a full PM platform.
What makes Todoist different from Apple Reminders or Google Tasks?
The key differentiators are natural language processing, cross-platform availability, and organizational depth. Todoist's Quick Add understands phrases like "Submit report every other Monday at 9am p1 #Work" and creates the task instantly with correct due date, priority, and project assignment. It works on every major platform (iOS, Android, Windows, Mac, Linux, web, browser extensions, email plugins, and smartwatches), while Apple Reminders is limited to the Apple ecosystem and Google Tasks lacks a dedicated desktop app. Todoist also offers projects, sections, labels, filters, and a Karma gamification system with streaks and goals that free alternatives simply cannot match in organizational depth and cross-platform reliability.
Starting at $4 /month
Free Plan Available
Try Todoist Free →
Affiliate link
Try Todoist Free →
Affiliate link